Small Business Accounting Apps: The Best 7 Apps for Small Businesses

Mobile apps let you take your business with you anywhere. Accounting apps help owners manage their finances even when they are away from the office. They can do basic accounting tasks on their mobile devices, including capturing receipts and expense reports for expense reports, creating invoices, and reconciling transactions.

Apps vary in their accounting capabilities, and sometimes, the Android and iOS versions are different. Most are mobile companion apps that come with a subscription to online accounting software. However, there are also standalone options. Before deciding which app is best for your business, you’ll need to consider these factors and the pros and cons associated with using one.

The best software for accounting can be accessed from any computer. You can also track your business finances wherever you are with providers that offer mobile apps.

The best accounting software for small business

Here are our top seven choices for small business accounting software. These vendors all have good products. You have to decide which app meets your budget and needs.

You can also find out more about QuickBooks

QuickBooks is one of the top mobile accounting apps available for small businesses. This app is a companion to QuickBooks Online. The entry-level version costs $15 per month and comes with a 30-day free trial. Once you have subscribed to QuickBooks Online, the app is free. Our detailed QuickBooks Online software review provides a breakdown of all the packages available.

QuickBooks Online’s app and its clean interface offer a practical and intuitive accounting tool for small business owners. Most of the features are available on the mobile app.

Basic functions include managing expenses through the use of photos. The app can be used to create invoices, search for customer information, track transactions, and view reports.

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If you are an independent contractor, QuickBooks self-employed app can be a good option. This app is the companion to QuickBooks Online’s Self-Employed edition. This app includes many of the same features that are available in the regular accounting app. These include expense tracking, receipt image capture, and tax filing assistants.


Xero is a cloud-based software that’s similar to QuickBooks but at a much lower price. The platform has advanced accounting features that make it an excellent choice for large and mid-sized companies. The mobile app has more bugs than QuickBooks and seems to be more problematic. There are still many positives to this product.

The mobile app is available to all subscribers at any subscription level. This is one of the greatest advantages of using Xero. It is an important perk for larger companies, as paying per user can quickly add up. You can set the level of access that employees have to their Xero accounts, so you don’t need to worry about sensitive data being accessed by staff.

The app allows you to send invoices and reconcile bank transactions, as well as view all bills. You can also attach receipts directly to expenses. Learn more about Xero in our Xero full review.

Sage Accounting

Sage may not have the same recognition as other apps in this list. However, it is a solid option with consistent functionality across both the computer software and the mobile app.

Sage’s customer service is one of its biggest assets. Customer service is available via phone, email, or chat. Users can also access a knowledge base with news, articles, and product documentation. Learn more about the vendor by reading our thorough Sage accounting software review.

Sage’s mobile app has a unique chat feature that allows you to send text messages to manage your transactions. This chat feature can be used to track receipts, record recent payments, and check your balance.

You can also create and send invoices using the mobile app. You can track the status of payments once invoices have been sent. This allows you to follow up on late payments.

Zoho Books

This app is not as popular as QuickBooks, but it’s a good option for small businesses who need a powerful accounting app. The app has been downloaded over 1 million times, and there are more than 13,000 reviews from users on Google Play. Most of them rate it highly.

The Zoho Books app can be downloaded and used for free, along with the Zoho Books software that offers a 14-day trial. The different plans are detailed in our Zoho Books review.

The desktop software as well as the app both have a simple interface, making it easy to locate the features that you need. The app is similar to desktop software in that it allows you to set up notifications for your phone so you can be updated instantly when customers perform certain actions, like viewing or paying invoices.

You can see a summary of your account on the mobile dashboard. You can send purchase orders and create estimates and invoices. You can also categorize and record expenses and bills.


FreshBooks App is a great app for freelancers and small service businesses who do a lot of invoicing. FreshBooks Invoicing app has been downloaded over 500,000 times. It has an average rating of 4.5 stars across more than 5,00 user reviews.

The app is free to download, and there’s a 30-day trial. Subscription fees start at $8.50 a month. Our FreshBooks review explains all tiers.

The mobile app, like the desktop software, is simple to use. It allows you to create invoices, send them, track invoice status, accept payments online, and review payment records. The ability to chat through the app with clients and view your conversation history is a feature that stands out.

Book Keeper

A bookkeeper has over one million users and is ranked highly among mobile accounting applications.

Book Keeper is a straightforward app that’s easy to use. It has a simple design, and it can be used immediately. The app can be downloaded and used for free for 14 days. After that, it costs $70 for the most basic plan of the vendor.

In their positive reviews, many users mentioned that they tried other accounting apps but were overwhelmed by the features and interface. Book Keeper, on the other hand, is an excellent option if you are looking for a simple accounting and invoicing application that’s easy to use and offers unique functionality.

Inventory management is one of the most impressive features of this app. It allows you to track your stock, create barcodes, and scan them using the camera on your phone. This app has a few downsides. The video tutorials don’t speak English, and there’s no US phone number to call for customer service (the company’s headquarters are in India). If you have any questions or issues with the application, please get in touch with the vendor via email or live chat.

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